Office Administrator - Dublin ^(m/f/d)

Frau steht lächelnd vor einem Stuhl im Studio vor einem hellblauen Hintergrund

Location
East Wall Road
D03 DK29 Dublin
Employment Area
Administration / Secretariat
Level
Experienced professional
Working Model
Full-time
Reference ID
2727

SG Finance & Treasury Limited, based in Dublin 3, is the finance and treasury company of the Schwarz Group. Schwarz Group is the biggest retail company in Europe. The two major brands are Lidl and Kaufland with more than 11,000 stores globally. The successful candidate will be part of a strong team and a key member of the team, with an opportunity to grow and develop within the Schwarz Group.

As an Office Administrator (m/f/d), you will be the central point of contact for our Dublin office, bridging the gap between commercial administration and facility maintenance.

Your responsibilities

Office Organization: Maintaining a professional office environment and optimizing daily workflows.
Administrative Support: Supporting the executive team with high-quality document preparation, including high-level Board presentations and meeting minutes. Handling general admin tasks, such as managing travel expenses.
Facilities & Safety: Liaising with building management, managing cleaning/security vendors, and overseeing office supplies procurement. Ensuring compliance with health and safety regulations.
Contract Management: Manage the digital filing and archiving, ensuring critical contracts and documentation are stored securely and organized efficiently.
Coordination: Managing calendars, scheduling appointments, and acting as a point of contact for external vendors.

Skills/Qualifications/Attributes

Experience: Several years of professional experience in an administrative role or in an assistant function.
Education: A degree in Business Administration, or relevant professional certification, or equivalent practical experience.
Technical skills: Strong digital literacy, specifically with Google Workspace (Gmail, Docs, Slides, Sheets)
Communication skills: Excellent communication skills, both written and verbal, fluent German skills are an advantage.
Mindset: A positive, proactive attitude with a high degree of reliability and attention to detail.